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Printing can become a substantial cost to many organisations – some companies report that printing can account for as much as 3% of revenue. Meanwhile, printer inefficiencies can lead to excessive paper waste; a 2008 report released by Gartner showed that 44% of printing is actually avoidable and unnecessary.

Print waste often is a common result of our business office schedules. We’re constantly multi-tasking and on-the-go so printing becomes the afterthought as we’re about dash out the door. Understanding more about our print habits can help us to eliminate print waste and increase productivity.

Common causes of print waste:

1. Inefficient default settings – internal documents often don’t have to be printed in colour and single sided. Many companies now set their default print settings to black and white double sided in an attempt to reduce print waste.
2. Lack of knowledge - do you really know how much printing you do in a day? Without the facilities to monitor your printer use, it’s more challenging to effectively change your behaviour and cut down on your print waste.
3. Documents going missing – with so many documents being spit out by one machine, it doesn’t take much for parts of your print job go missing. It’s also easy to become distracted and forget about your print job and leave it in the output tray – so sensitive information is left unsecure.

A revolutionary way to manage your printing
Canon offers a number of business solutions to help organisations manage their printing – thereby reducing costs and minimising print waste. Management systems like uniFLOW help streamline print jobs and allow for greater monitoring of individual print use to encourage employees to change their habits. By installing workflow management systems, including the checking out of print jobs and allowing staff to print their documents anywhere on-site, print waste can be minimised across all departments and verticals. It’s a simple solution to help your company run smoother and more efficiently.